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Text File | 1992-12-27 | 48KB | 1,117 lines

History Note that this is a free program that I use for my own internal needs. I try not to release it until all bugs are cleared up, but sometimes I don't get to test all possible modes and "syntax errors" will show up in the field. If you notify me of these, they will be corrected immediately. Otherwise you will simply have to wait until I run across them. A syntax error will rarely, if ever, cause a loss of data. But to be on the safe side, frequent backups are recommended. Also, you can always reload the older version to get yourself back in business. When moving to a new version, back up your \zipmail directory in case that has to be restored. RECOVERY INSTRUCTIONS: If an update error occurs, there is a procedure that copies your pathes.dbf (that is the name for the master database) to your root directory. Your old pathes.dbf is deleted, which will force a new installation when you re-enter. Once the update has been successfully made, enter the following at the dos cursor: copy \pathes.dbf \zipmail del \pathes.dbf Jack Lohman can be reached on Exec-PC at 414-789-4210 (2400,N,8,1) 414-789-4352 (9600,N,8,1) or by voice at 414-545-4128 V3.83 Corrected where signature is printed. Was at a certain x/y coordinate, but the "desired" line would vary depending on how many lines were printed in the address. Added a scroll feature in zipcode database (Menu #1/<Z>). Activate and deactivate with <F8>. Shows in ZIP order. The follong keys allow you to replace the field in the record highlighted with the data from the previous or following record: Previous: <2> STATE <3> City <4> Area <5> County Following: <6> STATE <7> City <8> Area <9> County You can also edit by hitting <ENTER> on a highlighted zipcode to edit any portion of it. Added printers.dbf record for HP LaserJet 4/4m V3.82 Fixed a couple of bugs (maybe even added some new ones) Now updates system.dbf globally, rather than when you change databases. Now you can add a description to your individual databases beyond the cryptic 8 DOS characters. You may revise the "system description" by hitting <F6> from: Menues #1, 2, 3 "UTILS/<S>/ page 3" "0" at main menu or "A" at menu #3 lets you scroll through each directory and name them. V3.81 In Rapid Review, you can now set Transform and Insert with Alt-I, and once set it displays status at lower right side of screen. When printing labels you can now print one label per 8.5 x 11 page strategically placed so that when folded in thirds, it can be folded, stamped and mailed without an envelope. It is on the red screen and labeled "<T>arget coordinates". The defaults are 30 lines down and 30 columns in. V3.80 Can now "set" to search on empty SRCH field. Now shows all codes when "excluding" SRCH codes. (Menu 1, <R>, <ENTER>) Corrected conversion to "cap first" (UTIL/U) to properly handle McConnell, McDonald, O'Connell, etc. V3.79 Moved the FRSTNAME feature from UTILS/S to Menu #2, and added the ability to revamp the "hello" field of the current database. From here you may also (re)create a FRSTNAME database or enter its edit mode. Added an enhancement in the Alt-V function from the main menu. When you "view" your events calendar, if an exclaimation (!) is in the description, the entry will blink on the screen. V3.78 Corrected two minor bugs that could have caused a syntax error. V3.77 Added a function in the Event Calendar to allow printing the indicated calendar(s) (1,3,6 or 12 months) (LaserJet only) Added the ability to append a signature to mailmerge letters (LaserJet only). To use, you must have the desired signature scanned into a PCX file and then converted to an HP .PCL file. However, this can be tricky. The resulting PCL cannot have a fixed position, i.e. the graphic signature must be relocatable by the ZipMail x/y coordinates. I have tried using CGP, but have not gotten this to work yet. I send my signatures off the following company to have them convert it (for a fee). You may do the same, at least until I can create them myself. Let me know if you find a better way. Mr. Joe Lopez Texas Associated Software 523 La Cresta Drive Red Oak, TX 75154 (214) 617-5260 To facilitate locating the signature on the document, Alt-T prints a template giving horizontal and vertical grid locations. A sample "signture.pcl" is included to play with. If this one works and yours does not, then you have a .PCL format problem. Also note that the signature may not print unless the fonts have first been downloaded. When entering EVENT LIST (alt-V), ZipMail now gives warning and a list of old events that are going to be deleted (according to the days as listed in UTILS/S) Added an automatic function in ADD to append the Mr or Ms whenever the firstname matches one already in the new "frstname.dbf". This database is created either by request during the UPDATE or INSTALL procedure, or manually from the UTILS/S/Page 3 screen and then <F7>. <F6> allows you to rebuild it at any time. Two items of interest: If used, it requires about 50K of disk space, and It cannot differentiate between names common to both sexes (like Pat). These will have to be edited as you go along. You can, however, make a name unisex by hitting CTRL-U key. while on display, the selection can be made specific to: Select Male = Alt-M Select Female = Alt-F Select Both = Alt-B Select Unisex = Alt-U Convert to Unisex = Ctl-U V3.76 Corrected a bug in the UPDATE function. V3.75 Added color to the "event list" <alt-V>. From now on: Dates before current date = blue /cyan Current date = white/cyan Dates after current date = black/cyan Changed the way you add company name in the word processor. Now you set up a signature block in Menu #3/<S>ystem (page 3)/<F5> to include a complete sign-off signature block that can be accessed anywhere from within the letter with <ALT-F3>. Hopefully corrected an obscure problem which sometimes prevented the system database in the subdirectory from getting updated with a new structure. Added some code that provides automatic error recovery in the event a certain obscure error occurs. V3.74 Moved a function to an area not so memory-sensitive. Added a function to allow an overview of calendar events scheduled. If you have the calendar on the screen, hit <L> to list. If at menues #1, 2, or 3 hit <Alt-V> to view list of events. While you are there, you may <P>rint the list. V3.73 Corrected problem with ADD when not all fields are present (phone and institute, when not a selected field, crashed.) V3.72 Added feature: Now when you edit a name and it is not found, ZipMail will ask if you want all other databases searched as well. You may hit <N>o or <ESC> to terminate this mode. Note that if you DO have other databases on the system but it does not query you, hit <0> twice (from Menu #1) to create the directory inventory database. Corrected the Rapid Review "end of file" problem. When you hit bottom, it now truly returns to the top of file. (It used to return to the second record matching the SRCH string. Reinstated the "Department Head" feature. Somehow it got dropped in earlier revisions. But I tied it into the "Default Name" feature. Let me know if this turns out to be inconvenient. Moved all .set files to their appropriate subdirectories (.set files simply "remember" the SRCH code last used.) V3.71 Corrected another bug. Sorry, but there is some tricky code that got the best of me. Hope its okay now. I released two quick versions to solve immediate problems, but would not be surprised if another bug pops up. V3.70 Corrected a bug. (What else can I say?) V3.69 Made the following keys active from menu #1 (but did not disable the old ones, which are still good for use in Menues 2 & 3) Old New Function ___ __________________ Menu #1 Menu #2,3 = V= = eVents Calendar \ T\ \ ToDo list From Menu #1, the CTRL-S now lights up an "on/off" so you always have an indicator of whether SUPERsrch is on or off. Added ability to enable/disable the search for files on floppy drives. If you never use floppies, disable it in UTILS/"S"/Page 3 Disabled <F2> Calendar in word processor because it conflicted with WP internal commands. In word processor, provided default export file as the filename in the mailmerge screen. Change it if you intend it to be something else. Added code to correct a wierd bug that (you don't really want to know this) multiple records in the system.dbf. It did no harm, except when it filled up your disk. This new code will search all system files, check their length, and reset them to one record. V3.68 Corrected the ADD screen modes 2 & 3 (constant address and city). These went south when the zipcode database was implemented. Made the "default name" unique to the individual databases. This is the name that is inserted whenever the record lacks a first and last name (like, it will add "Director of Marketing") Corrected spelling on Menu #1 (index selection) Added a check for a weird bug that may have only affected one of my friends databases (one of my beta sites). It caused the USER index to crash when attempting to index. V3.67 Added an elapsed time indicator at Menu #1 <Alt-T> Corrected a bug that may or may not have affected you, depending on whether or not you had Super SRCH turned ON. V3.66 Added an expanded "duplicate file lister" to menu #1 <D> <D> Added a ToDo list function from Menues 1,2,3 Corrected minor problem while in system and using <F5> sortsrch Modified "date creation" to update at each new Menu #1 (for those who don't turn their systems off overnight) Please note: When doing a mailmerge of letters, if you have not filled the "hello" field (i.e. Mr or Ms), zipmail will not know what to put behind the "Dear ....", so it defaults to something like "Dear Jack Lohman: ". V3.65 Corrected a bug in calling the new TICKLER function V3.64 If the clock is annoying to you, place a dummy file called "clock.tst" in your \zipmail directory. Added a Date/Calendar and Tickler function by Ross Poppel Hit the "equal" sign at Menues # 1,2,3 Added a Merge function from the Utilities <M> menu. This is similar the that in the mailmerge section, and you'll have to judge which one works best for you. Note that there is a "query" option that provides you with a complex selection capability. See QUERY.DOC for help. V3.63 Corrected bug that affected new user startups. V3.62 Not released V3.61 Changed HELP colors to black on cyan (for better EGA display) Added ERASE String (when entering Rapid Review with preexisting string) Added Ctrl-C call for code list display while in SET string mode. Added ability (in SET string) to INclude or EXclude any parameter (however, be careful that you fully understand the formula when attempting a complex string) The SRCH string is now database sensitive so you do not erase an old SRCH string when moving to a new database. When you return to a database, it will restore the last string used or ask if you wish to carry forward the string from the current database. If you have directories of the same name on different drives, ZipMail will ignore the drive number and restore the string anyway. If it is wrong, it can be easily corrected. Note that if you move to a new directory and wish to use the SRCH string from a directory that you didn't carry forward, you can go to Rapid Review <S>et and use the <Alt-R> string restore command, and pick the appropriate directory name. In SET, added the ability to purge the disk of unwanted SRCH string files via <Ctrl-D>. Note that the right arrow is equivalent to the <Ctrl-D> sequence, as is the left arrow = <Ctrl-S>. This is a DOS parculiarity. V3.60 Restored the printing of the counts at the end of a label run. Now it _really_ saves and restores the last SRCH string. Improved reliability of complex search strings. You may now set an "auto pack" flag in UTILS/S to automatically pack records when deleted records exist. For unattended indexing on large databases, now allows you to give prior approval to the PACK operation (so you don't have to sit around and wait for it to count deletions). You can now output "lists" to an ascii file (Menu#1/P) V3.59 Cleaned up a couple of areas that were bothering me. One is the screen for selection for "previous code" (in the label sequence). It now shows a pick list that lets you select or deselect your choices. Added ZipCode RANGES to SET screen (Cntrl-Z). When in "range" mode and you want to enter 'exact' zipcode, enter it as both the TO and the FROM zip. Added Access to ZipCode database when in Rapid Review (Alt-Z). Automatically save last SRCH string and restore it on ZipMail reentry. Implemented printers.dbf DELETE mode. Printers must be deleted one at a time. Made adding printers easier/more reliable. NOTE TO LASER USERS: The "printers.dbf" database that was originally distributed may have an error in the codes. Check your manual for the 6lpi, 8lpi and underline ON codes. My manual differed from the database, and after correcting the database (HP Series II) with the following codes, it solved one of my problems. Your old printers.dbf is not overwritten on updates for fear of destroying your additions. 6lpi should be: &l6D (that's a lower case L) 8lpi should be: &l8D (that's a lower case L) Underline ON : &d0D (that's a zero) V3.58 Added a "filter" switch to the SET mode. In some cases it may be quicker to scan Rapid Review and to print lists, so you can turn it ON. However, "locate" and "goto" will not find a record if it doesn't meet the search string specs. I've added a timer on Print Lists so you can test it both ways. Corrected state count (Menu #2 sTate) Before, in the ADD mode, the Salutation would be carried forward from the last record (in the event you were entering from a list of all of the same sex). Now you can turn that feature on/off in UTILS/<S> page 2. Corrected labels printout when the FIRST1 and FIRST2 fields did not exist. V3.57 Added a "pick list" feature to Menu #1 <D>elete <D>uplicates that copies the deleted records to a picklist.dbf and then lets you scan them and mark the ones whose Deleted/Undeleted status should be reversed. You always have the option of deleting or not deleting when doing a duplicate print list, and which you choose depends on whether it is your first pass (delete) or final pass (don't delete). If you delete, of course, you have to make sure you undelete the ones you want to save or they're a gonner. The picklist.dbf is created in the respective directory for technical reasons, and you can delete it after you are through with it. Added <F>irstname to SET string mode (moved "followup" days to CNTRL-F. Corrected a problem that occurred only after eliminated a field from your database. Was not updating the "field list" with the new structure. V3.56 Corrected a small bug when importing into the word processor. (Small, hell, it crashed dead in its tracks.) V3.55 ZipMail now supports 102 printers (printers.dbf). It starts with the "Generic" printer and is changeable by the user (UTILS/P/P). If you select a new printer, it transfers it to the default printer database (prndflt.dbf), from which ZipMail receives its queues. You may edit or add to this database, but you are on your own here. In the future the printers.dbf will probably come in a separate zip file so I don't overwrite any printers your you've added to your printers.dbf. Incidentally, because I do not have 102 printers laying around, it is difficult for me to verify the printers.dbf (which someone got off of a BBS). It seems to work on the Okidata Pacemark 2410, and I will try to ensure that it works on most LaserJet's, but that's as far as I can go with it. Check out the <F>ont selection function. You can set various commands to send to the printer on startup. ZipMail now also contains an excellent Clipper function for word processing written by Frank R. Genus, Jr. (P.O. Box 503, South River, NJ 08882, Voice/Fax (908)390-1672). If you have something that works, you may want to keep it. But I recommend that you at least try this one. It has search and replace, but the best feature is its ability to store the records in a "letters.dbf" with real names (rather than DOS filenames). However, this does require you to export your letter to an ascii file so ZipMail can read it. Some day I may make this easier. To load it: Menu #2, <M> , <F5> ---- and once in, hit <F4> to load the first letter (actually it is the documentation file). Incidentally, it will only load from the MailMerge screen if your <S>ystem database does not have a specified word processor. It otherwise will load from UTIL/<W>. If you enter your name or company name in UTIL/<S> (page 3), it can be inserted in letters. V3.54 This is one of those great moments when one very good feature added caused another feature to fail. It had to do with picking fields. (It was the ability to escape back to the main menu, but the <F10> key in that function did the same thing, so there was no way to go forward. It works now. Corrected a small bug when using <0> at main menu and selecting a database that had fewer fields than the previous. Added to the Rapid Review Help screen, and changed the colors on some of the other screens to be more readable with more monitors. Expanded the sensitivity of the <D>elete to <P>rinter and <D>elete to <S> functions on Menu #1. Three levels of First Name, 5 levels of Zip code, and 2 levels of Order are provided. In all cases the "1st pass" is more selective than the 2nd, and so on. The most effective (and most time consuming) is multiple passes, with a PACK and Index between eacg one of them. But you should get all duplicates this way. [Incidentally, there is no trick to deleting "exact" duplicates. This feature allows deleting when the same person is in the database twice; once with home address and again with office address. Or, once with complete name and again with just initials). Added the ability to use the PACK in menu #2 after printing the duplicates thru Menu #1 <D> <P>. The advantage to this is that Zipmail will save the data in the following fields according to: phone if empty in the saved record, will save from deleted institute saves the longest of the two first saves the longest of the two srch saves a combination of both SRCH fields notes will save the notes (mailings) from both, at least to the point of filling up the field. If that is not what you intend to happen, use the PACK in the index command instead. And remember, when auto delete is selected, you must review and edit the deletions you want to remain as deletions. V3.53 Got smart. Figured out a way to check your particular FIELD configuration in a much faster way, and this allowed much faster painting of screens in EDIT, RAPID REVIEW, and the FLEXIPRINT screen. Added ability to print individual envelope addresses at the Rapid Review screen (LASER only). Hitting Alt-P now gives the choice of ENVELOPE or PAGE OF LABELS. Prints in landscape mode then switches back to portrait. Access positioning via UTILS/L screen. For LASER users, added ability to print labels directly to envelopes when set for 1-up and <E> is selected (where INDEX and SPECIAL were previously selected). If you set HP to manual feed, you will not get the "pause" message as before. You need to keep feeding envelopes. If set to 'ZipMail will ask', you need to insert envelope and then hit a key. V3.52 Corrected a small bug when using the PgDn key in Rapid Review (It turns out that it is the same inkey code as Cntrl-C, which calls the Codes.dbf from the main screen, and a syntax error occurs when returning to Rapid Review.) Corrected PrintList so it would start at top of file. Added display of code list when <T>ransfering records to a new database (so that an informed decision can be made). Expanded the <F1> Help screens on Menues 1 & 3 Corrected a weird bug that only occurred when first going into ZIP search, doing a wildcard search, and then going into Rapid Review. V3.51 This version corrects an error in the UTILS/TRANSFER/APPEND that has been in there for some time, but has not been reported. I found it, but that just goes to show you how infrequently I use that particular command. Added CNTRL-C at Menues 1,2,3 for a peek at the SRCH codes. Modified "0" directory list so that it uses existing list rather than updating each time. Directory list now updates only when changes have been made. However, if you add directories outside of ZipMail, they will not show up on the list. Hit the numeric "0" to force an update. V3.50 When going into labels, changed the 5-page selection routine to one page, with <F4>, <F5> and <F6> options for State, Zip and area code. Note that if you have already established a "SUPER" string, anything here will be additive. V3.49 Corrected MailMerge function (wasn't adding name to address block). In the interest of cutting 60% off of the time it takes to print labels, I have inserted a "filter" command. The only negative result is that it gives eroneous "percent completed" numbers. I think that's a small price to pay, since few would sit and watch this number advance. I would appreciate feedback on this. V3.48 Because of the recursive nature of the SUPER srch function, I've had to remove the Alt-S option while in the SRCH string build screen. Instead, you can set your preference for the abbreviated search string (the old way) vs the SUPER srch (the new way) by going into UTIL/"S" Page 3. Thereafter, you can toggle it with the CNTRL-S key. Corrected a problem in the Print List string that cried "Invalid Fields" even when they weren't invalid. Fixed another couple of harmless bugs, but can't promise I got 'em all. V3.47 Corrected weird bug when returning from rapid review and reentering. (Note that there is still a weird but harmless bug when going from Rapid Review -> Super String -> Rapid Review -> SET Somewhere along the line it loses the "description". I'll get to that soon, but the bug fix above needs immediate uploading. V3.46 Added "Record Number" to the available fields for indexing. In effect, this is the order in which the records were entered into the system. To be effective, it must be used exclusive of all other fields. The "SET" and SUPER SRCH commands have been changed as follows: Corrected the syntax error when leaving the SET command without a selected string. Added AND/OR switching. But this can be tricky and you should read the two help screens first. Added "(" and ")" for more complex search strings. Added SAVE and RESTORE of your favorite search strings. Added "memory left" and "Index" to the "border" of menues 1,2,3 ("on screen" index now applies only with "USER" index) V3.45 Corrected TRANSFORM bug. Added a SUPER SRCH CODE function that allows you to set up unlimited combinations of SRCH and other "set" strings. This is an expansion of the previous SET command in Rapid Review. Access it with the <S>et command in Rapid Review, or <Alt-S> when setting up the SCRH formula. Cleaned up the following areas to accomodate the additional POSITION and expanded TITLE and HELLO fields: Rapid Review SET commands (substantial change, see the ? screen) Rapid Review FlexiEdit V3.44 Added a new "POSITION" field (30 characters) and provided an option to expand the TITLE field to 10 characters. Modified ADD so that an Alt-A brings up area codes (rather than being forced to write over them). Added <Alt-A>, <Alt-Z>, <Alt-U> to the Menues #1, #2 and #3 (Util) to toggle index from Alpha, Zip and User. At Rapid Review screen, added <Alt-E> for Eject Paper and <Alt-T> to toggle Flexiprint on and off. Notes: With a 'title' field set at 2, the entryies will be forced to upper case (i.e., MD,DO,RN, etc.). With it set at 10, though, that can't be done (because of Ph.D., etc.). Therefore, if you use the latter, set one of the Function keys to "MD" or "M.D." (or whatever). If you are using the optional ZIP.DBF (indexed on both city and zipcode), you can reassign the function keys to POSITION's like "President or C.E.O. or Director of Nursing" for the insertion into the new POSITION field. Also, understand that the data within the position field will be printed on the line immediately below the name, so you can use it for things other than "position": Department: i.e., Department of Radiology Manufacturing Department An extra address lin for those long governmental addresses. V3.43 Fixed a bug in Rapid Review Options Added, in Rapid Review, and for LaserJet users only, the ability to highlight a name and hit <Alt-P> for a page of labels. But remember: your "labels" font must first be loaded! Totally revamped the Menu #2 Backup command. It will now automatically walk through every directory and ask if you want it backed up. You may also command it to run continuously, but it will stop after your floppy reaches a point that its available space does not equal 25% of the directory being backed up at the moment. (It assumes that you are getting a minimum of 75% reduction in the zipping process.) Of course, PKZIP.EXE must be in your DOS path for this whole thing to work. Version 3.44 will have a field added for "position" (i.e., CEO, President, Director of Personnel, etc.) V3.42 Removed requirement to request access to certain fields in the UTLIS/S screens. If they exist in the active database, they are automatically accessed. Now permit setting (in UTIL/S Page 1) whether you want the SRCH codes to be automatically sorted (by alpha, numeric, other), and whether you want "C" to always lead the SRCH code if a client. *** (Hit <F5> at this screen to sort the then current database) Now includes the OFFICIAL 2-char. canadian province abbreviations. You may now totally exclude certain fields, and if done it will also eliminate the one-character dummy field. Expanded USER index to additional fields, although only the first three will be displayed on Menu #1 and Menu #2. The fields that can now be indexed are as follows: TITLE ADDRESS SRCH HELLO CITY NOTES LAST STATE REMARKS FIRST ZIP LASTDATE FIRST1 PHONE NEXTDATE FIRST2 HPHONE ENTRYDATE INSTITUTE FPHONE AGE This feature can be extremely useful when wishing to move all of the records with, say, blank institutes or phone numbers to the top of the indexed list (blanks appear before the letter A of the alphabet). V3.41 Corrected syntax error when using <F7> from labels setup screen. Added code to accomodate selection of states > 2 characters in length when running labels or Rapid Review. Expanded (ALT-S) to properly display space on all drives. Enhanced some displays in the "labels" printing string. Added ability to totally eliminate lastdate and nextdate fields to save diskspace on those databases not needing them. (I will be doing the same on other fields in the next version.) Added the field "ENTRYDATE" which, if present will append the date the name is added to the database. This date cannot be edited but can be displayed. V3.40 Added ALT-S for Disk <S>pace at menues #1, #2, Utils, Transfer Muted lastdate/nextdate in the EDIT mode (when system lastdate/ nextdate is turned off in UTILS/S mode). Moved printer setup from UTILS/S to a different area (UTILS/P/S) AND Added an optional delay before zipmail quits trying the printer (when it is out of paper). You can now set up a special format in UTILS/P/C or during the process of printing labels (as before). Added laserjet font control to print labels and mailmerge with desired fonts. However, I have found that some fonts work well for me (usually with .SFP/.USP extension), and others do not. You can only experiment. Do not use landscape fonts. And, it is recommended that you use only fixed width fonts for address labels. (Otherwise, the labels 2 & 3 will not print in a straight line on the page). Two fixed width fonts are included (fix_norm.usp and fix_bold.usp). Proportional fonts can be used in the mailmerge section without difficulty. If you do not have your own favorite HP fonts, download file: ZMAIL_LJ.ZIP (the FONTS.LST within it should reside in the \zipmail directory. FONTS.LST can be edited with an ASCII editor.) If you unzip this file to \zipmail, it will be moved to \zipmail for you. Install all fonts you've determined to be compatible (plus the fonts with the above file) in a directory called: \zipmail\fonts First ensure that the system is set for laser printer (UTILS/P/S). It must have "LASER" in its name. Then enter UTILS/L and tell the system if you are using Avery 5351 or 5375 copier labels. If not, customize for your own labels. Then enter UTILS/P/L and give it your font directory name, an extension mask (i.e., "??P") Use <F5> to select a fixed font for your address, and another similar font for your body of mailmerged letter (if applicable). When you go into <L>abels from the main menu, you'll see another new screen. PLEASE NOTE: This feature relies on the DOS DIR command when printing the <F6> list. If character #36 is not a colon (:) when running the DIR on your system, let me know so I can make the necessary changes. Also note that the font list will display in DOS order. If you want that alphabetical, use a directory sorter like Norton's DS.EXE. At this point in time, this laser feature does not work with the DOS Share.exe loaded. If I can correct this, I will. Added optional INSTALL switches (for new installations only): /M if Monochrome /C if Color /T if function keys are on TOP /L if function keys are on LEFT Any order, but DO NOT use spaces in the argument. Example of new installation: ZIPMAIL /MT Monochrome with function keys on Top ZIPMAIL /ML Monochrome with function keys on Left ZIPMAIL /LC Color, with function keys on Left ZIPMAIL /L Color, and absence of M or C causes prompt V3.38 & V3.39 not released V3.37 Expanded the "hello" field expansion capabilities from 10 to 15. Added a message in the update file regarding the use of area codes. If you ever have the area codes turned OFF in the UTILS/"S" section (on page 1), this affects you. I plan to make area codes (or the spaces for area codes) mandatory to simplify some coding. I can't imagine anybody without the need for area codes, but if there is someone out there that uses phone numbers ALL within the same area code, you best contact me if you want that feature left in. If you do not use phone numbers at all, this does not apply to you. Rewrote the UTILS/"R" function to leave the exact database on the temporary drive so that if you failed to make a backup, all data is preserved. If a failure occurs anywhere in the process, that database is automatically restored. HOWEVER, this does not remove your responsibility to make a backup before using this function. V3.36 Fixed a very stupid bug that was harmless but rendered the last version inoperative. V3.35 You may now use UTILS/"R" to customize an existing database by eliminating some of the fields you don't use. Note that if you shorten a database with records in it, you will not be able to recall the data in the fields you eliminated. The system should be smart enough to avoid displaying NUL fields, but I haven't tested all areas yet. You may peek at it, but DO NOT use this function without backing up your data. Also, based on the size of the current database, it will tell you how much savings/costs should be expected in Kbytes. You may now move from Menu #1 to Menu #2 to UTILS by just hitting the <ENTER> key. Repetitive hits gets you 1,2,U,1,2,U etc. But from Menu #2 you may bypass UTIL with an <ESC>. In Rapid review, you can swap the work and home phones with <ALT-S>. If you want to do a GLOBAL swap, use <ALT-G). These features were put in because the home/work/fax number fields were an afterthought, and some folks put their home phone numbers in what is now called WORK phone. V3.34 Eliminated need for strip.com to be used for Wordstar conversions. Corrected minor problem in mailmerge screen file selection Corrected problem with converting zip.dbf to include area codes. It did not work if some zipcodes had previously been deleted. V3.33 Added <Q>uit and <0> to UTILS menu, although they are not listed Made a few other changes to ensure a reliable "rebuilding" of the databases, however, a BACKUP beforehand is recommended. * Note that a problem may still exist that causes the DBF header to become corrupted. This does not cause a problem except when sometimes using the "append from" function in UTILS/"Transfer". If an error occurs here, you must go into the 'append from' database and rebuild the structure (via UTILS/"M") * If, after once rebuilding, this error recurs, please note the sequence and let me know. V3.32 Added feature UTILS/"V" to validate integrity of all databases. Added feature UTILS/"O" to delete BAK file after remaking database structure via UTILS/"M" Corrected problem when using "0" from Menu #1 (a problem with Clipper would not permit it to succeed on first try.) Corrected formletter printing when seleting from marked list V3.31 Corrected stupid mistake when selecting fields (Menu #1, "P") Corrected another stupid mistake in ADD (telephone numbers) NOTE: To add area codes to ZIP.DBF, go to zipcode maintenance, <F4> and <M>odify V3.30 Zipcode.dbf can now be expanded to include the area codes of the cities entered. These codes are not already in the database, they will be collected as you use the system. If anyone out there has a total zipcode:areacode list, please let me know. If zip.dbf is modified via your zip "maintenance" function, area codes will be automatically requested/appended in the ADD mode. Added HPLaser support in "Print Reports" mode from Menu #1, but you must have it selected in Menu #2 <S>ystem setup. Added a SUPER feature to both "Print Reports" and "Labels" modes from Menu #1 to allow greater flexibility. Added Phone fields for Work, Home and FAX (Note, however, that since you may have directories that you do not want to waste the disk space on, you must select the ones you wish to have additional numbers from the "Utilities" menu. Made duplicate screening (Menu #1, <D>, <S>) more flexible V3.29 Corrected another minor problem in Rapid Review, related to last problem. V3.28 Corrected a problem in Rapid Review while in an index order other than ALPHA or ZIP. Now starts at top of indexed file, and you can now LOCATE zips and addresses (when indexed on zip or address). V3.27 Corrected a loading bug for new users only V3.26 Added feature to allow bulk indexing of all directories. Added feature to allow selecting which directories are to be placed in "hot key" pathes 3-9 (UTIL/A). Added ZAP all records (Menu #1/D). Useful when using temp databases. Added a feature in the UTIL/Transfer/Append function to allow differentiation not only by SRCH code, but also zip range. In three areas, I have now allow selection of a new directory/ database from a list of all directories on all drives (not just the current drive). The three areas are (a) indexing (UTIL/I), (b) Transfer/Append (UTIL/T) and (c) the "0" selection from menues 1 & 2. The two above capabilities allows users to select from any zipmail directory on any drive, plus manipulate temporary files to your hearts content. Example: Select a directory and transfer its structure to \zipmail\temp by specifying an unused SRCH code. Then select \zipmail\temp and append records into it by both SRCH code and a zip range. Append again for zip ranges #2 and #3 and so forth. Now you have a special database whose selection critera is based on multiple zip ranges. Note that if you intend to create labels it gets a bit tricky if you want to insert "mail codes", which will be inserted only in the temp directory. You could delete from source as you, and then append back, but if you drew from multiple sources you would have a problem. V3.25 Eliminated superfluous print after ASCII label print Removed restriction for printing labels with empty LAST/FIRST name fields. Fixed minor bug when printing letters (was omitting institute) Eliminated unused printer codes Added ability to manually send Font code to printer (UTILS/P/F) V3.24 Added ability to print labels to an ASCII disk file (last question prior to printing label) Added an external .EXE file for indexing (hopefully will eliminate memory index errors) Can now select zip/state lengths when creating new databases Convert to Upper/Lower case did not work (in Utils/U) Updated State "Counts" in menu #2 for 4-char state compatibility Upper/lower case conversion now also converts first1, first2 fields Extended index memory to 128K In ADD mode, "local" now accepts upper or lower case "Q" now departs util and rapid review screens (Quit to previous?) V3.23 Corrected error (for those NOT using optional ZIP.DBF) while in the ADD mode. V3.22 Corrects error in automatic state verification (sorry 'bout that) Reinstates capability to add remarks while in the ADD mode. V3.21 Corrects minor bug (non-destructive crash) when exiting UTILS/SYSTEM mode. V3.20 Corrects some problems for those using multiple databases. Allows expansion of ZIP codes to 10 characters (zip+4, foreign, etc) Allows selectable spaces between date and name/address in mailmerge Automatic State help when an incorrect state has been enterred. Automatic search of complete hard drive and partitions for zipmail directories during the update process. Note that you can have one database that is strickly foreign and the others domestic (with 5 character ZIP code). V3.14 Allows DELETE of entire directory and its contents Allow calling Utilities from Menu #2 V3.13 Now allows copying records selected by SRCH code out of the current directory into a new directory. Also allows appending records from a selected directory into the current directory (also by SRCH code). Optionally delete to eliminate duplicates. Can now Delete by SRCH code. Corrected a minor bug in EDIT screen print with <F5>. V3.11 Very minor bug fixes. Calling zip codes from edit screen caused an error when the zipcode database was not used. Those using the dialer received an error if the right sequence was not followed. Nothing else major. V3.10 Switched to Blinker compiler to better utilize memory. Rather than running close to the edge, now have over 100K available at any one time. Also corrected mailing labels problem when using zip code index order. V3.03 MailMerge no longer displays the screen asking for label margins. Added automatic positioning of body text during MailMerge. Corrected dialer bug Added ability to delete unwanted records in PRINTER database. Added dialer <Alt-D> to Rapid Review and Edit screen Added Form Letter print to individual records <Alt-F> in Rapid Review and Edit screen Made the number of directories for your databases virtually unlimited. Corrected a number of minor bugs (including Help) V3.01 Now allows the use of database #2 for other than the master directory. However, do not use the master directory (\zipmail) for your personal files. Always use a subdirectory off of \zipmail (i.e., \zipmail\names) Added a warning whenever a macro contains the word FORMAT. Added the automatic dialer to EDIT screen. V3.00 VIDPOP is no longer needed (saves 38K of memory) BROWSE can now select records to EDIT, with selectable fields SRCH codes are now both selectable and deselectable (or combined) Up to 10 MACROS can be assigned to run programs external to ZipMail Multiple directories can now be indexed over night A SuperFunction shell allows creating/manipulating your own databases No changes in NAMES.DBF, but new pathes.str is included Memory utilization has been improved with overlay() Will overwrite your PRINTER.DBF, so if yours is special save it and then restore it after 3.00 installation.